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UMA Constitution
 

CONSTITUTION
of the
HKU Management Alumni Society

Section I - Name

  1. The name of the Society shall be "HKU Management Alumni Society" (香港大學工商管理校友會), hereinafter referred to as the Society.

Section II - Objects

  1. The objects of the Society shall be:

a.      To maintain and foster the bonds of friendship among graduates and former students who took the following courses of the University of Hong Kong (hereinafter called the University):


(i) Bachelor of Social Science (BSocSc) majoring in management studies

(ii) Bachelor of Business Administration (BBA)

(iii) Diploma in Management Studies (Dip MS)

(iv) Master of Business Administration (MBA)

(v) Master of International Business Administration (IMBA)

(vi)Master of Philosophy (M Phil (Management))

(vii) Doctor of Philosophy (Ph D (Management)) and to afford a means whereby they may be kept in touch with the activities of the University and to assist, wherever possible, in furthering the interests of the University.

 

b.      To promote management, educational, scientific and social activities among members of the Society.

c.      To promote and cater for the welfare and interests of the members of the Society.

d.      To establish, maintain and conduct social activities for the members of the Society and their friends.

e.      To promote more efficient management and to help members by collecting and disseminating information in the field of management.

f.       To establish and maintain social contacts with other educational and management institutions in Hong Kong.

 

Section III - Membership

  1. Members of the Society shall be divided into the following categories:

Ordinary Members
Associate Members
Student Members
Honorary Members
Life Members

  1. Ordinary Members:

Holders of the diplomas or degrees specified in clause 2(a) are eligible to become Ordinary Members. Ordinary Members shall enjoy all the privileges of members and shall have the right to hold office and to attend and vote at any General Meeting of the Society.

 

  1. Associate Members

Members of the Court, Council and Teaching staff of the University may become Associate Members. Associate Members shall enjoy all the privileges of members, but shall not have the right to hold office or to vote at any General Meeting of the Society.

 

  1. Student Members:

Students pursuing full-time or part-time courses leading to the diplomas or degrees specified in clause 2(a) may become Student Members. Student Members shall enjoy all the privileges of members, but shall not have the right to hold office or to vote at General Meeting of the Society.

 

  1. Honorary Members:

Distinguished persons who have displayed an interest in the objects of the Society, benefactors of the Society, and members who have contributed outstanding services to the Society may, on the recommendation of the Executive Committee, be elected Honorary Members at the Annual General Meeting of the Society. The election of an Honorary Member shall be passed by a two-thirds majority of votes of all members present who are eligible to vote. An Honorary Member once elected shall remain an Honorary Member for life unless he resigns or unless his name is erased from the members' list under Section XV hereof. Honorary Members shall enjoy all the privileges of members, but shall not have the right to hold office or to vote at any General Meeting: of the Society.

 

 

  1. Life Members:

Subject to the approval of the Executive Committee, any person who is eligible for ordinary membership of the Society may become a Life member. A Life Member shall enjoy all the privileges and rights of an Ordinary Member.Life Member will enjoy special privilege in the Alumni Society activities and the privilege is subject to the nature of the activities

Section IV - Application for Membership

  1. Application for Ordinary Membership shall be made on an Application Form authorized by the Executive Committee and shall be delivered to the Hon. Secretary for consideration of acceptance by the Executive Committee at one of its regular meetings. The applicant shall be notified in writing by the Hon. Secretary of the resolution of the Executive Committee. The Executive Committee shall have the right to accept or refuse any application without assigning any reason therefor.

 

  1. A candidate seeking Associate Membership of the Society shall be proposed by one and seconded by another Ordinary Member or Life Member, to both of whom the candidate must be personally known. Any such application shall be made on an authorized Application Form and shall be delivered to the Hon. Secretary of the Society. The candidature shall be decided by the Executive Committee by a two-thirds majority of votes of those members present. The Executive Committee shall have the right to accept or refuse any application without assigning any reason therefor. The applicant shall be notified in writing by the Hon. Secretary of the resolution of the Executive Committee.

 

  1. Application for Student membership shall be made on an authorized Application Form and shall be delivered to the Hon. Secretary of the Society through the relevant Course Director who shall certify on the form that the applicant is pursuing a full-time or part-time course leading to the diplomas or degrees specified in clause 2(a). The applicant shall be notified in writing by the Hon. Secretary of the resolution of the Executive Committee. The Executive Committee shall have the right to accept or refuse any application without assigning any reason therefor.

 

  1. Recommendations for election as Honorary Members of the Society may be decided by the Executive Committee at any of its meetings.

 

  1. Any Ordinary Member desiring to become a Life Member of the Society shall apply to the Hon. Secretary in writing. He shall be notified in writing by the Hon. Secretary of the resolution of the Executive Committee.

Section V - Entrance Fee and Membership Subscriptions

  1. Membership subscriptions payable by members of the Society shall be as follows, or such as the Society may decide at a General Meeting:
    1. Subscription for a Life Member shall be one thousand dollars ($1,000), payable on notification of approval by the Executive Committee.
    2. Ordinary Member, Student Member and Honorary Member are exempted from the payment of membership subscription.

 

  1. Any payment made under this section shall under no circumstances be refundable.

Section VI - Officers

  1. The Society shall have an Executive Committee consisting of the following:

A Chairman
A Vice-Chairman
An Hon. Secretary
An Hon. Treasurer
Not less than two and not more than five Committee Members
An Ex-Officio Member

 

  1. With the exception of the Ex-Officio Member, who shall be the Ex-Chairman of the preceding year, all officers of the Executive Committee shall be elected at the Annual General Meeting. Retiring officers shall be eligible for re-election. All officers shall hold office till the next Annual General Meeting.

Section VII - Powers of the Executive Committee

  1. The Executive Committee shall be responsible for the general management of the affairs of the Society.

 

  1. The Executive Committee shall have power at any time if it deems necessary to co-opt an Ordinary Member or Life Member as an additional member thereof.

 

  1. If a vacancy occurs in the Executive Committee, the Committee shall have power to appoint such person as it deems fit to fill the office so vacated until the next Annual General Meeting.

 

  1. Subject to the prior approval of the Registrar of Societies, the Executive Committee shall have power at any time to make, add to, alter or rescind all such Bye-Laws as it deems fit for the proper conduct and management of the Society.

 

  1. Subject to the prior approval of the Registrar of Societies, the Executive Committee shall have power at any time to appoint Sub-Committees or Committees for such purposes as it deems fit and to determine the powers, functions and duties of any such Sub-Committees or Committees.

 

  1. The Executive Committee shall have power to appoint an Assistant Honorary Secretary to assist the Hon. Secretary in his duties. The Assistant Honorary Secretary shall be a member of the Executive Committee.

 

  1. The Executive Committee shall be responsible for the proper appropriation of funds of the Society.

Section VII - Meetings

  1. Annual General Meeting:

The Annual General Meeting shall be held not less than nine months or more than fifteen months from the last Annual General Meeting. The main purpose shall be to receive the Hon. Secretary's Annual Report, to pass the Hon. Treasurer's Statement of Accounts of the previous financial year and to elect officers of .the Executive Committee for the coming year. Fourteen days' notice shall be given of any Annual General Meeting either by circular to members or by advertisement in newspapers.

 

  1. Committee Meetings:

The Executive Committee shall meet regularly and seven days' notice shall be given. When necessity arises, the Chairman may convene a meeting of the Committee at any time, and in such a case it shall not be necessary to give the required seven days' notice.

 

  1. Extraordinary General Meetings:

The Executive Committee shall, whenever it thinks fit or upon the receipt of a request made in writing and signed by at least ten Ordinary members or Life Members of the Society, convene an Extraordinary General Meeting. Any request so made shall state the objects for which the meeting is to be convened. Fourteen days' notice shall be given of any Extraordinary General Meeting either by circular to members or by advertisement in newspapers. No business shall be transacted at such meeting except that set forth in the notice of meeting

 

Section IX - Proceedings at Meetings

  1. Twelve Ordinary Members or Life Members of the Society shall form a quorum for any Annual General Meeting or Extraordinary General Meeting. The quorum for any Executive Committee Meeting shall be half of the number of officers of the Executive Committee.

 

  1. The Chairman or in his absence the Vice-Chairman of the Society shall preside as Chairman at any Annual General Meeting, Extraordinary General Meeting or Executive Committee Meeting.

 

  1. Except otherwise stated, the passing of resolutions at any meeting shall be decided by a simple majority of votes of all members present who are eligible to vote. In the case of an equality of votes on each side the Chairman shall have a second or casting vote.

 

  1. If within half an hour from the time appointed for any Annual General Meeting or Extraordinary General Meeting a quorum is not formed, the meeting, if convened upon the request of members, shall be dissolved. In any other case the meeting shall be adjourned to such time and to such place as members then present may determine.

 

  1. The Chairman may, with the consent of the meeting, adjourn any meeting from time to time and from place to place, but no business shall be transacted at any adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place.

 

  1. Notice of any meeting shall be given by the Hon. Secretary either by circular to members or by advertisement in newspapers. The accidental omission to give notice to, or the non-receipt of a notice of meeting by, any member shall not invalidate the proceedings at any meeting.

 

  1. Nothing in this Constitution shall be altered or varied except at an Extraordinary General Meeting specially convened for the purpose.

 

Section X - Election of Chairman and Vice-Chairman

  1. The Chairman or the Vice-Chairman of the Society shall be elected at the Annual General Meeting from among Ordinary Members or Life Members of the Society. A candidate for election as the Chairman or the Vice-Chairman must be proposed by one and seconded by another Ordinary Member or Life Member of the Society and must have given his consent to accept the office if elected. Such proposal shall be sent to the Hon. Secretary not less than three days before the Annual General Meeting. If the Hon. Secretary receives no nomination from members of the Society, the Executive Committee shall have the right to nominate a candidate for the office of Chairman or Vice-Chairman as the case may be. The Chairman and the Vice-Chairman shall be elected by ballot from among the nominees.

 

Section XI - Election of Other Officers of the Executive Committee

  1. The Hon. Secretary, the Hon. Treasurer and the two Committee Members shall be elected by ballot at the Annual General Meeting from among Ordinary Members or Life Members of the Society. Candidates for election must be present at the meeting or, if absent, they must indicate in writing to their proposers and seconders their willingness to serve in the respective offices if elected.
  2. The Ex-Officio Member shall retire from the Executive Committee upon the retirement of the Chairman for the current term, but if such Chairman is re-elected to hold the office of Chairman then such Ex-Officio Member shall remain in office until the ultimate retirement of such Chairman.

 

Section XII - Election of Hon. Auditor and Hon. Legal Adviser

  1. An Hon. Auditor and an Hon. Legal Adviser shall be elected at the Annual General Meeting. The Hon. Auditor and the Hon. Legal Adviser to be elected may or may not be members of the Society, and shall hold office till the next Annual General Meeting.

 

Section XIII - Honorary Presidents

  1. Any prominent resident in Hong Kong or any benefactor of the Society may be elected by the Executive Committee as Honorary President of the Society with such privileges as may from time to time be determined by the Executive Committee. The number of persons to be elected as Honorary Presidents shall be decided from time to time by the Executive Committee and they shall hold office till the first Executive Committee Meeting of the following year.

 

 

Section XIV - Patron

  1. Any person of distinction may be invited by the Executive Committee to become Patron of the Society. The person who has accepted to be Patron of the Society shall continue to remain as Patron until he resigns or leaves Hong Kong for good.

 

Section XV - Votes of Members

  1. Only Ordinary Members and Life Members are entitled to vote and each such member is entitled to one vote.

 

  1. Whether by a show of hands or by ballot, votes may only be given personally. No member not personally present shall be entitled to vote.

 

Section XVI - Accounts

 

  1. The Executive Committee shall ensure that all funds and moneys of the Society are used in accordance with the objects of the Society.

 

  1. The Executive Committee shall cause proper books of account to be kept with respect to all sums of money received and expended by the Society and the matter in respect of which the receipt and expenditure takes place and the assets and liabilities of the Society.

 

  1. The books of account shall be kept at the registered premises of the Society, or at such other place or places as the Executive Committee thinks fit, and shall be open at any time for inspection by any officer of the Executive Committee.

 

  1. The Executive Committee shall from time to time determine whether and to what extent and at what times and places and under what conditions or regulations the accounts and books of the Society or any of them shall be open for inspection by any Ordinary Member not being an officer of the Executive Committee. No member shall have any right to inspect any account or book or document of the Society except as authorized by the Executive Committee or by the Society at a General Meeting.

 

  1. The financial year of the Society shall commence on the 1st day of July each year and end on the 30th day of June in the following year.

 

  1. The Executive Committee shall cause to be prepared and laid before the Society at each Annual General Meeting a duly audited Income and Expenditure Account and a Balance Sheet made up to the 30th day of June in each year.

 

 

Section XVII - Dissolution

  1. Dissolution of the Society may be affected as follows:
    1. with the concurrence of three-quarters of Ordinary Members or Life Members present and voting in an Extraordinary General Meeting held specially for such a purpose; or
    2. with the consent of more than one-half of the total number of Ordinary Members and Life Members of the Society in a poll taken specially for such a purpose.

 

  1. Full information on the state of affairs and the financial position of the Society must be presented to all members of the Society before any action to dissolve the Society is taken.

 

  1. Dissolution shall be effective on the official declaration of the result of the voting or poll by the Chairman of the Society.

 

  1. Upon dissolution, surplus assets will be held on trust by the Society for transfer to the charities or other institutions having kindred objects of the Society.

 

  1. Every member of the Society shall undertake to contribute to the asserts of the Society in the event of the same being dissolved while he is a member or within one year thereafter, for the payment of debts and liabilities of the Society contracted before the time at which he ceases to be a member, and of costs, charges and expenses of dissolving the Society. The amount to be contributed by each member shall not exceed an amount equivalent to Hong Kong Dollar One Hundred Fifty Only.

End of Constitution